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Enhancing Operations with Automation

75% Operational Efficiency through Process Automation for a Premier Fuel Supplier

Performance Challenge

In the routine operations of a leading fuel supplier in North America, significant errors and mismatches in Bill of Lading (BOL) numbers posed a notable challenge, affecting operational efficiency. The BOL numbers outline shipment contents and destinations, these details were often compromised due to manual data entry errors made by truck drivers at delivery sites.

These discrepancies included mistakes in BOL numbers, vendor details, and other critical information. With the receipt of hundreds of BOLs daily, totaling 10 to 100 mismatches, cash flow experienced a notable impact. Failure to generate invoices due to Bill of Lading discrepancies posed risks to credit limits, trade restrictions, operational disruptions, regulatory compliance, resource allocation, customer satisfaction, and cost management.
Value Creed Fuels Efficiency through Process Automation for a Premier Fuel Supplier

KEY RESULTS

75%

Operational Efficiency

Automated analysis processes boosted operational efficiency 

95%

Data
Accuracy

Achieved on BOL data

60-70%

Resource Utilization

Reduction in resource utilization for manual tasks

90%

      Code         Management

Accuracy in destination code management

80%

           Invoicing            Process

Decrease in invoicing cycle time

A Strategic Approach to Project Success

Our suggested solution is a comprehensive workflow implemented through Power Automate, designed to significantly enhance operational efficiency by optimizing manual processes.

Digital Transformation

Data Integration and Visualization
Implemented a unified platform to integrate data from various sources such as RightAngle, and other applications to fetch information from various parameters.
Automated Validation and Matching
Developed automated algorithms to validate BOL numbers and other parameters across different systems to identify correct data. Enabled automated mapping of this data that generated simplified results in the desired format.
Streamlined Reporting
Automated generation of reports and summary tables enabled distribution of data throughout the organization to verify and align the data.
Efficient Database Updates
Integrated automated tools to update Bill of Lading (BOL) data in the RightAngle database seamlessly to ensure timely and accurate updates to prevent errors in fuel delivery logistics
Performance Optimization
Streamlined operations, reducing manual processing time and errors by 70%. Implemented user feedback loop for ongoing enhancements and analytics-driven refinements.

Value Creed Services Mobilized

Implementation

Digital Transformation

Obtain the most appropriate and useful data for your specific needs! Value Creed offers a range of services to support you during your data transformation journey. With expertise in data integration, reporting, and performance optimization, we assist in ensuring that your data is optimized for analysis, visualization, and validation.

Key Takeaways

The solution drastically reduced manual analysis time from 8 hours to 2 hours daily, preventing breaches of credit exposure limits due to Bill of Lading data mismatches. It streamlined operations, minimized errors, and reallocated resources efficiently. Automation and validation mechanisms ensured data accuracy and compliance with fuel tax regulations, mitigating the risk of incorrect tax calculations. By automating data validation and synchronization, our solution expedited invoicing, ensuring accuracy, and reducing manual analysis time, ultimately enhancing efficiency.

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