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Optimizing Fuel Supplier Operations

Rack Business Operations Streamlined with 15% Improved Decision Making

Performance Challenge

A leading fuel supplier in North America faced operational challenges in their rack business operations across all business functions. With 1,000’s of daily truckloads across multiple terminals, matching the associated BOL’s to the relevant rack deal was a very time-consuming process.

With several different applicable business scenarios and the associated rules that apply in matching the BOL’s to the rack deal automatically, RightAngle (the clients system of record for their rack business) was unable to effectively match 20% of their BOLs which led to discrepancies in data capture increasing financial risk and causing invoice payment delays. The client user team then had to spend time manually to associate the BOL’s to the relevant rack deal to enable the downstream business functions.
Value Creed Streamlines Rack Business Operations for a Leading Fuel Supplier

KEY RESULTS

20-30%

 Efficiency &
Productivity

Boost in productivity through the implementation of custom interfaces, which monitor inventory levels and minimize write-offs.

80%

 Reduced BOL Errors

Reduced manual errors by implementing the custom automatcher rule within RightAngle.

10–15%

Improved Decision Making

Custom reports provided insights for better decision making resulting in reduction of risk exposure

A Strategic Approach to Project Success

Our recommended solution included customizing RightAngle to enhance efficiency, productivity, and accuracy of the BOL matching process to optimize the overall rack business in the system. The solution featured tailored deal templates, custom BOL automatcher rules, invoice templates, daily invoice drafts, and custom reports. These optimizations streamlined operations, improved RightAngle system utilization, and enhanced user satisfaction while reducing errors and boosting profitability.

Expertise on Demand

Seamless Reconciliation
Customized automatcher rules automatically matched over 1,000 BOLs to transactions daily, reducing errors and streamlining reconciliation.
Rack Validation
Mandated specific fields in rack deals within RightAngle to enforce data accuracy and completeness for automated matching of BOLs.
Data Synchronization
Developed interfaces to integrate actual inventory data into the system, enhancing the tracking of inventory levels and reducing write-offs.
Rack Integration
Customized invoice templates to include rack transaction details, boosting billing accuracy.
EFT Insights
Developed custom EFT draft reports, offering insights into counterparty daily billing, draft invoices, and payment deadlines by payment types, aiding credit risk exposure monitoring.

Value Creed Services Mobilized

Expertise on demand

Expertise on Demand

Unlock operational efficiency and reliability with Value Creed’s services. Optimize performance with fast, accurate data extraction, reconciliation, calculation, and reporting.

Key Takeaways

To optimize the client’s rack business within RightAngle, our recommendation was to customize the BOL to rack deal matching logic called “Automatcher” within RightAngle. The customization incorporated all the business scenarios resulting in streamlined rack business operations, including managing trading activities, tracking positions, billing customers, and mitigating risks.

Also, the recommended solution included building custom reports and interfaces that would bring the overall inventory positions together on a near real-time basis and thereby help the middle office manage and monitor risk exposures effectively. This reduced manual efforts and errors in reconciliation.

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