Revolutionize Your Business Operations: Introducing Our Integrated and Automated Invoice Document Generation System

Revolutionize your business with our integrated and automated invoice document generation system, transcending the inefficiencies of manual processes. The current method may pose a few challenges with operational efficiency, leading to escalated labor costs, delayed payments, and increased risk of customer dissatisfaction. Our solution tackles these challenges head-on, transforming the creation of 500 invoices from a monthly 5-8 hour ordeal to a swift 5-8 minute task.

Beyond time savings, our system elevates the Back Office, Accounting, and Finance teams’ capabilities. Through automated validation and document creation, we slash the risk of manual errors, accelerating the entire invoicing cycle. Our customizable file-naming feature ensures systematic organization and easy document retrieval, streamlining data management and bolstering tracking capabilities. Experience a more streamlined, productive invoicing process that eradicates operational bottlenecks and fortifies accuracy.

A Comprehensive Overview of Manual Invoice Document Generation Challenges

The manual invoice document generation process may further add challenges related to human errors and compliance violations. This jeopardizes the company’s financial health and reputation. Implementing an automated system is crucial to mitigating these risks and fostering positive business outcomes.

The current process involves several steps for the creation of invoice documents within a business environment:

Create and Validate Invoice Details

This initial phase requires entering transaction specifics such as amounts and dates. Validation follows to ensure accuracy. Subsequently, an authorization step checks for compliance with company policies and financial regulations, aligning the invoice with established standards.

Generate Invoice Document

Upon approval, users select the invoice row and prompt the system to create the document. This involves the generation of a final file, commonly in PDF or other relevant formats.

Document Naming Convention

The generated invoice document follows a standardized naming convention, typically in the format 'Doc Collaboration No.-Surrogate No.' (e.g., Doc1920628-358697.pdf).

An Integrated and Automated Solution for Precise, Efficient, and Compliant Invoice Document Generation

Our suggested solution to streamline the current process and address the challenges is implementing an integrated and automated invoice document generation process. 

To streamline the generation of invoice documents, we initiate a grid job. This job fetches a compilation of invoices that necessitate document generation, utilizing either the Account date or invoice date as parameters within the grid job. The document creation process leverages the Horizon/Allegro Core Webservice (CreateDocument). The linkage between invoices and their respective documents is subsequently established through this collaboration.

Furthermore, our solution empowers users to customize the invoice document file name by incorporating critical details like Invoice Type, Invoice Number, Counterparty Name, and Flow Year and Month. This not only ensures precision in documentation but also provides a tailored and efficient solution to the invoicing process.

The key results from implementing the solution include:

Achieve Efficiency and Accountability with Value Creed's Tailored Solutions

Tackle the challenges posed by manual processes with Value Creed’s tailored solutions and cultivate a streamlined organizational approach. Prioritizing accuracy mitigates risks linked to payment delays, averting disruptions in business partnerships. The suggested solution’s adept data management capabilities establish a transparent financial ecosystem, instilling confidence among stakeholders and underscoring the company’s dedication to governance and accountability.

Ready to Get Started?

Let Us Know

Unleashing User-Friendly Precision for Trading Efficiency

Do the users in your trading shop encounter the challenging task of daily manual price comparisons or attempting to identify missing prices? 

The current ‘Price Calculator’ feature in Allegro Horizon may serve as an alternative, proving complex to configure and yet failing to provide the desired user-friendly, informative output, thereby negatively impacting the business decision-making and occasionally leading to errors due to incomplete or inaccurate data.

Our solution features a user-friendly, efficient, and precise extension to significantly reduce the need for human intervention. It aims to streamline processes, improve speed, and minimize the potential for errors. An additional feature, the Ad hoc Price Comparison, is entirely customizable to individual user preferences, offering flexibility without external interference. The system also includes automated alerts to keep users updated, reducing the need for frequent manual involvement. Its high accuracy ensures minimal errors in operations.

Addressing Operational Challenges in Price Comparison Processes

To optimize trading strategies and maximize profitability, Front and Middle office users usually seek automated methods to compare prices in Allegro Horizon against external pricing records. These users require a user-friendly tool for comparing price variations based on market specifics and configured price indexes in Allegro Horizon, crucial for day-to-day business decisions.

The current Allegro Horizon operational process can be enhanced for improved user satisfaction and operational efficiency by refining the “Price Calculation” view. Addressing intricacies and enhancing user-friendliness will empower users, fostering well-informed decision-making and enabling more effective hedging strategies. Optimizing the “Price Calculation” view will enhance operational efficiency, data accuracy, and the overall quality of decision-making, ultimately contributing to the business’s success and effectiveness.

Optimizing Price Comparison Processes

Our proposed solution aims to improve the efficiency of the current process. This involves creating two distinct configuration views and two comparison views, while also integrating message events to alert the Middle Office and Admin users about missing prices or instances where prices exceeded predefined thresholds.

The Price Compare Config view plays a crucial role by allowing users to configure vital parameters such as indices, index types, products, and dates for price comparisons. Users can also set threshold values in both dollar and percentage terms to analyze day-on-day price changes. This view incorporates a ‘DefaultDates’ function in its ribbon, streamlining date configuration by automatically setting dates to the ‘prior day’ and ‘prior day-1’. Moreover, the system automates date rolling to accommodate weekends and holidays, aligning with diverse holiday calendars associated with various products. 

The Price Comparison view utilizes the configurations established in the Price Compare Config view to offer a thorough analysis of day-on-day price variations. This view presents users with essential information such as Price Index, Product, Previous Price, Previous Delivery Dates, Compared Price Dates, Compared Delivery Dates, Previous and Current Prices, Price Differences, and Percentage Differences. Notably, if the dollar or percentage change between Price Index dates or Delivery Dates exceeds the predetermined threshold, the system automatically sends an alert to the Middle Office via email. This simplifies the identification and resolution of issues.

Furthermore, we implemented the “Adhoc Price Compare Config” and Adhoc Price Comparison” views, providing customized configurations for users who need tailored settings. This personalized approach guarantees that any modifications made within these views are visible exclusively to the specific user in Horizon.

Elevating Efficiency: Key Features in Price Comparison Solution

Our solution significantly enhances the efficiency of the current process through various key features:

Streamlined Configuration

The "Price Compare Config" view allows users to easily configure crucial parameters, such as indices, index types, products, comparison dates, and thresholds for price changes. This simplifies setup, enabling quicker and more accurate configuration.

Automated Default Dates

The "DefaultDates" function in the Price Compare Config ribbon provides a one-click solution to set default comparison dates, saving time and ensuring consistency across all records. Automatic date rolling, accounting for weekends and holidays, reduces manual adjustments and increases efficiency.

Holistic Price Comparison

The "Price Comparison" view presents a comprehensive summary of day-on-day price changes, eliminating the need for manual calculations and cross-referencing. This streamlines the identification of discrepancies and enhances data integrity assessment.

Alerts for Threshold Exceedance

Our solution triggers alerts when the price change surpasses defined thresholds, minimizing manual intervention. Proactive alerting ensures prompt issue identification and communication to the Middle Office via email, reducing response times.

User-Specific Ad hoc Configuration

The "Adhoc Price Compare Config" and "Adhoc Price Comparison" views cater to individual user preferences for ad-hoc needs, offering similar functionality as their counterparts.

Our solution also caters to simplified client tasks, precise data and calculated outcomes, time efficiency, accuracy and completeness of pricing data, and informed decision-making and risk management. This results in streamlined processes, reduced manual errors, and improved responsiveness in the trading and financial environment.

Elevate Trading Strategies with Value Creed

Our solution stands out due to its multifaceted approach to price comparison and analysis, setting it apart from other available alternatives. Beyond providing a comprehensive report-type feature for price comparisons, our tool calculates and displays price differences and percentage variances, enhancing analytical capabilities crucial for decision-making. By automating complex tasks, improving data accuracy, and ensuring a user-friendly experience, our solution optimizes and simplifies the process. This comprehensive enhancement in day-to-day operations for the Middle Office and ETRM Admin users ultimately facilitates better decision-making while significantly reducing manual efforts.

Connect with us today to benefit from our tailored solutions!

Ready to Get Started?

Let Us Know

Optimizing Natural Gas Scheduling Challenges

Navigating the intricacies of Natural Gas Scheduling involves addressing complexities in buying, selling, inventory management, and trading. Businesses employing CTRM tools for tasks like nomination creation, transportation, and inventory monitoring often find themselves limited to data collection. However, these tools offer limited insights into critical challenges such as supply-demand balance, load projection, imbalance monitoring, inventory movements, service fees, loss computations, mileage-based scheduling, and swift report generation for Scheduler groups to make informed decisions.

Value Creed presents a robust suite of Scheduling Reports that streamlines decision-making, empowering trading entities to assess Natural Gas transactions based on Strategy, Portfolios, Market Volatility, and Risk. These reports are pivotal for efficient inventory management, cost control, accurate forecasting, and heightened reliability, ensuring success in Natural Gas Scheduling and trading.

Value Creed's Strategic Approach and Robust Reporting Suite

In the past, businesses faced challenges managing data from multiple sources, causing data fragmentation and inefficiencies. Once the scheduling data is integrated into the CTRMs like Allegro, our Scheduling reports offer a suite of powerful reports to drive data-driven decisions and optimize your operations.

This ensures clear insights into portfolio optimization, streamlined load management, and accurate demand forecasting. Clients benefit from precise daily transaction insights, fostering robust risk management and strategic hedging. The streamlined inventory management, coupled with periodic and on-demand reports, enhances overall business performance significantly.

Value Creed presents a tailored solution with Scheduling Report Suites for Allegro Horizon, meticulously crafted to enhance Natural Gas trading operations. This suite streamlines complex decision-making, allowing comprehensive analysis of Natural Gas transactions. The suite comprises key reports:

Daily Gas Summary Report

Quickly grasp trading activities with categorized insights into Tradebook, Contracts, and Counterparty.

Gas Storage Management

Efficiently manage storage and inventory movements, streamlining operations for both Pipelines and Storage Contracts.

Capacity Release Reports

Features insights for understanding capacity usage and release strategies.

Daily - Dispatch Reporting

Fine-tune strategies with categorized insights into Tradebook, Strategies, Seasons, and Market Area.

Ending Inventory Report

Snapshot of gas inventory at different market areas, aiding future decision-making

Plan Vs. Forecast Volume Report

Facilitate precise predictions by comparing plans with actual volumes.

Toggle Deals Reporting

Track and analyze toggle deals, offering insights on risk management and decision-making.

Empowering Success in Natural Gas Trading: Value Creed's Comprehensive Solution

Value Creed’s solution delivers tangible results, empowering businesses to thrive in the challenging landscape of Natural Gas trading. The implementation of Value Creed’s solution in the Natural Gas trading industry yields significant outcomes:

Our Scheduling Reports drive a 25% increase in operational efficiency by providing clear, data-driven guidance, eliminating inefficiencies tied to fragmented data.

Businesses, guided by our comprehensive tool, swiftly adapt to market fluctuations, making timely and informed decisions for maximizing profitability.

Tailoring portfolios to market areas, trade books, and strategies, our solution enables data-driven adjustments aligned with trading goals, facilitating active load management and demand forecasting.

Equipping businesses to protect scheduling operations and investments in the dynamic Natural Gas trading landscape, our solution anticipates and mitigates risks such as conflicts, disruptions, price fluctuations, and logistical challenges, ensuring efficient and secure scheduling.

Using our reports streamlines inventory management, minimizing wastage, optimizing resource allocation, and responding effectively to demand fluctuations, thereby reducing costs and enhancing operational efficiency.

Our reports provide a transparent breakdown of all fees, including precise calculations for Pipeline charges and associated fees.

Businesses benefit from generating both periodic and ad-hoc requests for reports, providing valuable insights into operations and facilitating strategic decision-making.

Understanding the uniqueness of each business, we tailor our suite to meet distinct requirements and goals.

Our reports address critical factors such as strategy, portfolio management, market volatility, regional insights, and risk assessment, serving as a valuable resource for energy companies to make informed, data-driven decisions impacting scheduling and transportation activities.

Going beyond being a set of reports, our comprehensive strategy seamlessly integrates with customers’ operations, resulting in streamlined and more efficient business processes. This enables businesses to make informed decisions swiftly, adapt to market fluctuations, optimize portfolios, manage risk proactively, and operate inventory efficiently.

Revolutionizing Natural Gas Scheduling with Value Creed

The upgraded scheduling report solution marks a significant advancement in addressing external operational challenges in natural gas scheduling. Leveraging established Allegro and Horizon data tables, these reports continuously evolve to meet dynamic business requirements and industry trends. The introduction of new processes within the ETRM system has transformed schedulers’ operations, offering flexibility and efficiency.

The results signify the solution’s success, showcasing increased ETRM system utilization, reduced scheduling time, cost savings, enhanced data accuracy, streamlined data management, boosted profitability in trades, heightened user satisfaction, and improved operational throughput. These outcomes not only align with evolving industry needs but also position our solution as a pivotal contributor to the success of natural gas scheduling, providing valuable insights and support for informed decision-making.

Ready to Get Started?

Let Us Know

Streamlining Bloomberg Price Integration

Looking to import Bloomberg prices without any human intervention?

Value Creed experts have set up a way for our clients to get real-time price data for European curves from Bloomberg. This data is stored in a Bloomberg application called BPIPE on a different server. We’ve created a link between Horizon and BPIPE using the Bloomberg API, so we can request and bring in the hourly price data as required.  This involves establishing a new product, Euro FTR, within the system and retrieving hourly price data for various European FTR curves from an external Bloomberg application known as BPIPE and integrating this data into Horizon.

Challenge: The Imperative Shift from Manual to Automated Price Retrieval

The existing procedure depends on manual data entry for numerous price rows sourced from Bloomberg. This manual task needs to be repeated daily across various price curves. This retrieval process hampers operational efficiency, risking errors and impeding timely decision-making in financial markets. This inefficiency places the business at a competitive disadvantage, potentially leading to missed opportunities and compromised risk management. Automated price retrieval is crucial for real-time data, reducing delays, and enhancing overall financial health and reputation.

In dynamic markets, competitors utilizing automated price retrieval may gain an edge in executing trades and making well-informed decisions. Additionally, the potential for inaccurate or delayed data introduces an elevated risk of financial losses and regulatory compliance issues.

Automated Price Retrieval for Seamless Financial Operations

With our solution implemented, the system now automatically handles the tasks that users previously spent valuable time inputting manually. This means that the entire process of retrieving and entering the prices from Bloomberg is not only much quicker but also requires minimal manual intervention. This approach shifts manual price retrieval to an automated system providing real-time hourly pricing.

Additionally, various configurations are implemented to ensure the system’s flexibility, allowing it to effortlessly integrate any future additions of new curves without causing disruptions.

Improving the existing process entails enhancing its adaptability to handle varied price curve patterns and decreasing the time needed to import prices into the system, thereby enhancing overall efficiency. Here’s an overview of the data flow with Bloomberg integration:

Transformative Solutions: Unleashing Efficiency, Agility, and Risk Mitigation

The solution’s business impacts are substantial. It addresses the challenge of costly, time-consuming, and error-prone data retrieval by reducing costs, increasing efficiency, providing a competitive advantage, mitigating risk, and enabling scalability. The key results of our solution are as follows:

Reduced Licensing Cost

Our solution brings about a substantial reduction in licensing costs by eliminating the need for a separate and costly license to access Bloomberg data through Horizon Price Connect. Through a direct connection to the Bloomberg terminal using an API, our approach bypasses additional licensing requirements, alleviating the financial burden for the organization.

Efficient Data Retrieval

Users can now effortlessly connect to the Bloomberg terminal, directly importing required information into Horizon. This not only saves time but also simplifies the overall complexity of data retrieval, enhancing workflow productivity.

Dynamic Approach

Allowing simultaneous retrieval of prices for different curves, increased flexibility accommodating evolving business needs, and facilitating the integration of new curves or adaptation to market changes. This responsive workflow promotes efficiency and agility in data management.

Competitive Edge

The risk of missed opportunities or financial losses due to delayed or inaccurate data is significant. Our solution enables a competitive advantage by ensuring efficient access to real-time data. This heightened agility in decision-making and trade execution can lead to improved financial outcomes, potentially attracting a broader client base.

Risk Mitigation

Automation plays a crucial role in mitigating the potential errors linked to manual data entry. Precision in data is vital for sound financial decision-making and effective risk management. By reducing the probability of inaccuracies, this solution aids the business in more effectively handling risks and steering clear of costly errors.

Synergize Expertise with Value Creed's Comprehensive Approach

To implement the solution, our team adeptly combined essential services and tasks. Within the Horizon platform, we configured a new product, Euro FTR, automating data retrieval from Bloomberg. Vital Bloomberg integration, executed through the Bloomberg API, facilitated real-time hourly data retrieval. Automation enhanced efficiency, streamlining workflows by integrating hourly prices into Horizon.

This comprehensive approach heightened the effectiveness of our approach along with our team in collaborating with Bloomberg and its applications. The previous success of our project work signifies more than just effective execution; it denotes the acquisition of knowledge and experience and the expansion of capabilities to provide comprehensive services in Bloomberg integration positioning Value Creed as your preferred partner.

Ready to Get Started?

Let Us Know

Addressing Credit Risk Complexities

In the fast-paced world of ever-changing commodity and risk management, assessing potential credit risk is paramount for businesses. However, the conventional approach of relying heavily on current-date credit exposure only provides a snapshot of the present; it leaves companies vulnerable to increased credit with potential future defaults. Credit risks are subject to fluctuations influenced by various factors, including economic conditions, changes in borrower creditworthiness, shifts in forward prices, and the gradual accumulation of receivables. These variables introduce a level of uncertainty that current-date analysis alone may not adequately address.

As credit risk is a dynamic and evolving aspect, businesses need to adapt to this changing landscape. To address the shortcomings of the calculation of current-date credit analysis, forward-thinking organizations are turning to advanced tools and strategies, such as Credit Forward Analysis, to proactively manage this risk. 

Evaluating forward analysis for credit exposure is essential for making informed decisions, risk management, and regulatory compliance. As a result, the implementation of Credit Forward Analysis functionality in Horizon is strongly advised.

A Strategic Asset: Forward Analysis

Horizon seamlessly calculates counterparty forward exposures, displaying future exposures monthly. The system factors in the current date and delivers results for the subsequent months. The main function of forward analysis is to predict what the exposure for a position will be in the future. Using the configurations offered in Horizon, the system can perform a comparison between the notional exposure of a position over the mark-to-market value of future trades for each of forward months. These monthly findings enable businesses to anticipate their projected exposure in the months to come.

The functionality serves as a cornerstone in credit risk management, offering an array of benefits for businesses looking to assess creditworthiness and effectively manage their counterparty risk. Let’s delve into the features of a Forward Analysis:

Impact of Expiring Collateral

The feature allows you to simulate credit exposures by changing the expiration date of the collateral, and the users can validate the impact of these changes on future available credit and counterparty exposure.

Analyze Future Exposure

By having the right set of configurations, Horizon looks at the credit status for the position and projects exposure as of a future date based on which the credit status of the position will be on that future date.

Future collateral requirements

Using the forward analysis tool in Horizon, you can calculate the future collateral requirements for the counterparty, which can help you manage your future liquidity.

A Comprehensive Overview of Credit Risk Management with Value Creed

Value Creed possesses the expertise to establish credit risk exposure valuation in Horizon. Utilizing the forward analysis tool involves assigning various statuses to positions. The accompanying flowchart illustrates how users can make informed decisions by examining the different statuses of positions. In Horizon, users can have the below-shown position credit status structure.

The flowchart illustrates Horizon’s process of evaluating the credit status configuration for the position and forecast the exposure as of a future date. Forward analysis is not applicable in the open state. For any position in the delivered state, Horizon will enable projection until the end of the delivery. Additionally, Horizon will compute future predicted margin requirements using the current credit annex setup.

Advantages of Credit Forward Analysis

Credit forward analysis offers a range of benefits, from providing insights into potential future risks to enhancing decision-making processes and credit portfolio management.

Understand the potential risks ahead! Our expertise in setting up forward analysis gives you the power to foresee and evaluate potential credit risks and predict the likelihood of default and potential losses in case it happens.

Make informed choices! With Value Creed’s experience setting up the correct timeframe and forward time horizon, you’ll have the insights to make smarter decisions. Assess the creditworthiness of your partners before extending credit, reducing the risk of dealing with high-risk parties and securing your financial stability.

For companies managing diverse credit portfolios, forward analysis becomes an indispensable tool. It aids in optimizing credit portfolios by helping allocate capital efficiently, diversify holdings, and minimize concentration risk.

Credit forward analysis empowers you to take strategic measures for risk mitigation. This might involve requesting collateral, bank guarantees, or parental guarantees for partners showing higher potential future credit risk, enhancing the overall safety of your credit transactions.

Empowering Financial Stability with Value Creed’s Tailored Solutions

Value Creed stands as a trusted partner in navigating the intricate landscape of credit risk management, offering specialized expertise and services that align seamlessly with Horizon’s forward analysis tool. Our team’s expertise in setting up and utilizing Horizon’s forward analysis tool ensures businesses can navigate the complexities of credit risk, make better decisions, optimize credit portfolios, and incorporate effective risk mitigation strategies. By leveraging the power of forward analysis, businesses can stay ahead in a rapidly changing environment and secure their financial stability.

Ready to Get Started?

Let Us Know

Performance Challenge

In their pursuit of operational enhancement, one of our leading energy clients recognized the need to stay up-to-date with the latest version that would accommodate these new processes while addressing current performance challenges.  This upgrade involved incorporating features such as scheduling, optimized inventory management, and the implementation of new business processes like nominations, scheduling, pathing, conveyance, and book closure. The overarching goal was to optimize system functionality and server performance while ensuring effective data management to streamline their trading activities.

KEY RESULTS

Streamlined Operations

Streamlined workflows
for increased
productivity

Extensive Testing

Thorough examination
to ensure robust
functionality

Increased Reliability

Established methods and repeatable process for consistent success

Improved Performance

Enhanced system
efficiency and
speed

Without a doubt, one of the most successful projects in my 30-year career was this implementation project, and it could have never happened without Value Creed.

A Systematic Approach to Project Success

Timelines & Phases: The upgrade was completed within a 5-month timeframe, the project comprised cycles of 3-4 weeks each.We applied a systematic three-phase approach: Planning, Execution, and Review and Testing.

Execution Phase: It  involved breaking down the upgrade into manageable cycles, testing interfaces and reports progressively, and engaging the business in each testing cycle.

Database Management: We ensured fresh database versions for each cycle, encompassing migration, conversion, and joint testing with both Value Creed and the client.

Testing Levels: Client sign-off at the end of each cycle was mandatory, and the User Acceptance Testing (UAT) phase saw the development of end-to-end business scenarios with expected test results, all verified by the customers. Our process aimed to accomplish 4-5 levels of testing before the final cut-off, guaranteeing the project’s success from Value Creed’s perspective.

Post-Upgrade Improvements: We observed Significant Performance Enhancements Following ETRM Upgrade: Position Valuation improved by 60%, Settlement improved by 65%, and Credit Sees a 30% boost.

Value Creed Services Mobilized:

Upgrade Services

Our team is made up of industry-leading CTRM experts who help you model new business requirements to ensure a future-proof setup. Our commitment to CTRM technology is reflected in our upgrade services, which empower you to customize and enhance performance. Our primary focus is to optimize functionality across the board, aligning with market demands through a holistic solution.

Key Takeaways

By leveraging Value Creed’s expertise in executing strategic upgrades, organizations unlock a pathway to enhanced operational efficiency, streamlined workflows, and a competitive edge in the ever-evolving landscape of their industry. Our collaborative workshops ensure meticulous planning, while the systematic breakdown of upgrades into manageable cycles ensures active client participation and thorough testing. With a dedicated focus on reliability and repeatability, we enhance overall performance, establishing Value Creed as a reliable ally for achieving successful and seamless upgrades.

Recommended Resources

Do More With Your CTRM

Customize & improve business processes with Value Creed’s Implementation Services